When you think about your life, do you ever wonder how the decisions you make today will affect your future? If you are like most people, then you probably don’t think about your future very often. But, if you don’t have a crystal clear picture of how your future will unfold, then you can’t fully enjoy your present. The trick is to make decisions that help you reach your future, rather than decisions that keep you stuck. The course of your life will never be the same after you take a few minutes and learn how to transpose Excel data (rows to columns).

Every once in a while you need to transpose data from rows to columns in Excel. This can be done with a simple formula, but there are other methods to do this. Here is a few tips and tricks for doing this.

We all know that Excel table is great for displaying and organizing large amounts of data, but the reality is, it’s not that easy to transpose data from one column to another. If this is something that you need to do on daily basis, there are better ways to handle the task. This article will show you three different methods to transpose data from one column to another.

What does Excel’s Transpose function do?

Transpose is a paste option in Excel that converts rows to columns and vice versa.

In other words, before copying, it inverts the copied range such that all columns become rows and rows become columns.

Excel may be changed from rows to columns or from columns to rows in two methods. The first is to use Past Special Transpose, and the second is to use the TRANSPOSE() method.

Let’s look at how these two techniques may be used to convert Excel rows to columns.

Paste Special in Excel to Convert Rows to Columns

Transposing using the Past Special is as simple as copying and pasting the range while keeping one important parameter in mind.

To transpose using Paste Special, follow these steps:

  • Choose the range you want to transpose from the drop-down menu.

To paste a row into a column, for example, first pick the range in the row you want to convert into a column.


Copy the range by right-clicking in it and selecting copy from the shortcut menu. You may also copy the range using the Ctrl+C keyboard shortcut.


  • In the column to which you wish to transpose, click an empty cell.

We’ll utilize cell A2 in this example. As a result, the cell on the left (Cell B2) will become the uppermost cell (Cell A2).

  • Select Paste Special from the context menu by right-clicking.


The window below will appear:



  • To convert the row into a column, click Ok.


The end outcome will be as follows:


The example above demonstrates how to transpose a single row.

The steps are the same whether there are two or more rows to be transposed, as illustrated below:

  • Choose the rows you want to move around.


  • Right-click once more and choose copy. To copy, use Ctrl+C.


  • Now, right-click on an empty cell and choose Past Special from the menu.

The window for Past Specials appears. Check the Transpose box and then click OK.


As you can see, all of the rows have been converted to columns, and all of the columns have been converted to rows.

Using the Past Special to transpose a basic piece of data is extremely useful when dealing with a small amount of data.

Let’s have a look at how to do the same thing using a function.

Using the Transpose tool in Excel, you may convert rows to columns.

As previously stated, the transpose function may be used to convert Excel rows to columns.

The reason you’ll want to use a function to transpose is so when the original data is changed, the transposed data will immediately update. Only previous values, not formulae, are transposed by the Past Special.

The TRANSPOSE function’s syntax


The data set you wish to transpose is represented by the array parameter.

The array function is a special kind of function that doesn’t operate like the others.

As a consequence, pressing enter after entering this function will result in an error. Instead of pressing Enter, use Ctrl+Shift+Enter after typing the function.

The steps to convert rows to columns using the Transpose function are as follows:

  • Choose a range that is equal to the data.

To use the TRANSPOSE function, you must first choose a range of cells that is equivalent to the range you want to transpose.

If you want to transpose a range of 8 columns and 4 rows, for example, you’ll need to choose a range of 4 columns and 8 rows since the columns will become rows and the rows will become columns.

Take a look at this example:


  • Start entering the formula TRANSPOSE( after you’ve made your decision and before you click anywhere else.


  • To pick the table, click and drag. Alternatively, manually input the data range to be transposed.


  • Press Ctrl+Shift+Enter after closing the parenthesis.

Because this is an array formula, you will get an error if you use Enter instead of these key combinations.


You’ve successfully used the TRANSPOSE function to convert Excel rows into columns and columns into rows.

Try altering the original data to understand why the function method is helpful; you’ll see that the transposed data will change automatically as well. With the Past Special transposition, this is not feasible.

Want to transpose Excel data? This article contains some of the most important steps to follow.. Read more about convert columns to rows in excel with formulas and let us know what you think.

Frequently Asked Questions

How do I transpose row data into columns in Excel?

If you are using Excel 2007 or later, you can use the TRANSPOSE function to transpose your data.

How do you transpose every row of data into multiple columns in Excel?

This is a difficult question to answer.

How do I convert multiple rows to columns in Excel?

You can use the Pivot Table tool in Excel to convert multiple rows to columns.

This article broadly covered the following related topics:

  • excel transpose column to multiple rows
  • excel transpose formula columns to rows
  • excel transpose columns to rows
  • excel transpose rows to columns
  • excel transpose row to column
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